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    Client Overview

    Industry

    Industry

    Financial Performance-Software Services

    Region

    Region

    California, USA

    Company Size

    Company Size

    Medium-Sized Business 500+ Employees

    Featured Solution

    Featured Solution

    Salesforce Agentforce

    About the Client

    The customer is a US-based cloud platform specializing in financial planning and analysis (FP&A), designed to help businesses simplify budgeting, forecasting, and financial reporting. They empower Finance and Accounting teams to plan, close, and report with speed and precision, help Human Resources craft effective people strategies, support Marketing in delivering greater value, and ensure teams across the organization thrive in any environment.

    Lack of Case Visibility Leading to Resolution Delays

    The customer was using Salesforce Service Cloud for their support operations but encountered a few roadblocks. Case management became challenging due to frequent reassignments and numerous managerial reviews, which added complexity and delays. Additionally, routine tasks required constant manual interventions, hampering overall efficiency.

    They also struggled with predicting and managing potential escalations, leading to reactive rather than proactive responses. Support agents found it difficult to access related cases quickly, which further delayed resolutions. Inadequate case summaries limited visibility, making it difficult for the team to get a complete view of each case.

    Lack of Case Visibility Leading to Resolution Delays
    Lack of Case Visibility Leading to Resolution Delays

    The Impact of Reactive Support on Customer Relationships

    The challenges the customer faced had an impact on their business, leading to:

    Longer Resolution Times

    Inefficiencies in case identification and management increased resolution times, driving up operational costs and lowering customer satisfaction.

    Reduced Productivity

    Unstreamlined processes caused delays, leading to bottlenecks in support workflows and overall reduced productivity.

    Higher Overheads

    Frequent reassignments and excessive managerial reviews meant that resources were not used efficiently, resulting in increased overhead costs.

    Escalation Issues

    The inability to proactively predict and manage escalations caused an increase in escalated cases, straining the support team and damaging customer relationships.

    Limited Visibility

    Inadequate case summaries made it difficult for leadership to monitor issues effectively, compromising decision-making and strategic planning.

    Turning Case Management Challenges into Proactive Solutions with Agentforce Customization

    To help the customer overcome their challenges, we implemented a series of customized solutions aimed at streamlining their support operations.

    What Our Salesforce Certified Experts Executed

    1. Escalation Prediction Using Salesforce Prompt Builder on Agentforce, we addressed escalation challenges by analyzing real-time interactions. We built predictive prompts to assess escalation likelihood, tone, sentiment, communication gaps, and urgency, enabling proactive responses and reducing the frequency of escalated cases.
    2. Get Similar Cases To speed up case resolution, we created a custom Apex class and configured Prompt Builder to query and display related cases. This allowed support agents to quickly access similar cases, reducing search time and improving resolution efficiency.
    3. Case Timeline Summary and Sentiment Analysis We created custom objects—’Timeline Summary’ for a high-level case overview and ‘Timeline Details’ for granular tracking—and integrated sentiment analysis. Using Prompt Builder and custom Apex code, we ingested case data to provide managers and reassigned agents with clearer insights into case history and customer sentiment for faster, informed decision-making.
    4. Sentiment-based Email Auto Draft Response Created a custom feature that utilizes case data, including case comments and related emails, to identify whether the last email was sent by an agent or a customer, assesses customer sentiment across all communications, and generates an appropriate response—a follow-up if the agent emailed last, or a case update if the customer did.

    Automate Tasks, Maximize Efficiency: Agentforce for Seamless Support

    Our Salesforce-certified experts enhanced the client’s support operations using Agentforce and Salesforce Prompt Builder. We predicted escalations by analyzing tone, sentiment, and urgency, reducing escalated cases and enabling more proactive responses. By automating previously manual tasks, the client was able to improve operational efficiency, reduce customer escalations through improved visibility, and cut down transfer time significantly.

    Automate Tasks, Maximize Efficiency: Agentforce for Seamless Support
    Automate Tasks, Maximize Efficiency: Agentforce for Seamless Support

    Highlights

    Conclusion

    What used to be a repetitive cycle of manual tasks is now handled seamlessly with automation. With delays reduced, our team can focus on faster responses and delivering real value, completely transforming our support operations.

    Conclusion

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